How to Write a Security Deposit Receipt

A security deposit receipt may be required by a renter as a means of security. Without this receipt, there is no official record of deposit, and the landlord can then simply deny the deposit was ever made. It is best to ask for a receipt when you are the one writing the check. Even landlords will benefit from the receipt, though, as they will have more protection from any questions in the future.

Information on the receipt is fairly standard. It should include:

  • Date of the transaction
  • Reason for the transaction (i.e., "security deposit for apartment")
  • Amount of the transaction

In addition to including this basic information, it is best to also provide at this time a description of the requirements placed on the tenant to receive the deposit in return. Most landlords will prefer to use a checklist that describes the current nature of the rental then ask it be returned in the same condition. Items to note include:

  • Carpet conditions and any flaws in the carpeting or flooring
  • Holes or scratches in walls
  • General cleanliness of the apartment including major appliances
  • Function of all doors, windows and other features
  • Any major issues with the apartment that the tenant accepts upon move in. Examples include a broken light fixture or absent washer and dryer.
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